Forum - Strategies for Data Quality

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  • 1.  VA Facility Reporting Question

    Posted 02-18-2025 10:40 AM

    Posted on behalf of Nancy Lebrun:

    Hello all!

    Are any registries actively receiving cases from your Veterans Administration?  If so, how are they submitting the cases to the registry?  What format are they using: WebPlus, Secured File Transfer system, another way?

    Thank you for any response.

    Nancy

    Nancy M. Lebrun, BS, ODS-C

    Director, Cancer Information Systems

    Education and Training Coordinator

    Rhode Island Cancer Registry

    Hospital Association of Rhode Island

    405 Promenade Street, Suite C

    Providence, RI  02908

    (401) 443-2803

     Ext. 516     FAX: (401) 533-9328

     

    Cell: (401) 651-1764



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    Karen Knight
    Executive Director
    North American Association of Central Cancer Registries
    2050 West Iles Ave., Suite A, Springfield, IL 62704
    E-mail: kknight@naaccr.org
    Telephone: 217-698-0800 Ext. 119
    Fax: 217-698-0188
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  • 2.  RE: VA Facility Reporting Question

    Posted 02-18-2025 02:03 PM

    Hi Nancy, AK received a large file from the central VA registry for I believe 2011-2022 cases, and they suggested at least annual transmissions going forward. They sent the file via our Web Plus.



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    Julie Cleaton
    [CompanyName]
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    Original Message


  • 3.  RE: VA Facility Reporting Question

    Posted 02-19-2025 09:39 AM

    Thank you Julie!  We are working with our local VA and are having a problem getting them to use a sFTP or ShareFile (which is sFTP).  Our IT is still working with the VA IT (over a year now).  It's just so frustrating!



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    Nancy Lebrun
    [CompanyName]
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    Original Message


  • 4.  RE: VA Facility Reporting Question

    Posted 02-19-2025 09:39 AM

    Facilities in Arkansas and Nebraska use Web Plus to submit their cases. 



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    Mary Mesnard
    [CompanyName]
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    Original Message


  • 5.  RE: VA Facility Reporting Question

    Posted 02-19-2025 09:40 AM

    We regularly receive transmissions from VA hospitals in Wisconsin - they use Web Plus to submit. We have not yet received transmissions from the central VA registry (only recently had talks with them).



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    Jenna Deniaud
    Wisconsin Cancer Reporting System
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    Original Message


  • 6.  RE: VA Facility Reporting Question

    Posted 02-19-2025 09:40 AM
    Edited by Tricia Kulmacz 02-19-2025 09:59 AM

    Could have sworn I responded to this but not seeing my reply so giving it another go. In Wisconsin, we get regular submissions from our VA hospitals via Web Plus. We have yet to received transmissions from the central VA registry like Julie mentioned (we only recently had talks with them) but anticipate receiving those through Web Plus as well. 

    Edit: Seems there was just a lag on it getting posted. Cheers!

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    Jenna Deniaud
    Wisconsin Cancer Reporting System
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    Original Message


  • 7.  RE: VA Facility Reporting Question

    Posted 02-19-2025 11:39 AM

    In New Jersey we don't get cases directly from our VA facilities. 2005 was the last diagnosis year the VA hospitals reported to us directly. Hopefully we'll get them soon, but right now we are only receiving cases from the linkage that SEER does.



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    Harrine Katz
    [CompanyName]
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    Original Message


  • 8.  RE: VA Facility Reporting Question

    Posted 02-19-2025 12:39 PM

    Hi Nancy,

    Maryland received a zipped file of dx 2007 to 2022 through Webplus upload.



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    Carol Carlson
    [CompanyName]
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    Original Message


  • 9.  RE: VA Facility Reporting Question

    Posted 02-20-2025 08:57 AM

    Our local VA will only submit cases via their secure email system which is a Microsoft product. It seems to work fine and it makes them happy...

    Randi



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    Randi Rycroft
    Cancer Data Registry of Idaho
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    Original Message


  • 10.  RE: VA Facility Reporting Question

    Posted 02-20-2025 11:58 AM

    Good morning, 
    Oklahoma received a file from one of our VA hospitals in August 2024. The file was in NAACCR v22 XML layout because their software had not yet been upgraded to NAACCR v24. We've also received files from this hospital in the past. It had been several years since we had received data so they sent data from date of first contact 2010 - 2023. They've always uploaded files to Oklahoma's Web Plus platform. 



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    Christy Dabbs
    [CompanyName]
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    Original Message